intranets – Page 2 – Joel's SharePoint Architecture Blog

SharePoint Thing a Day – 052 – Building Intranets – The Six Pillars of Great Intranets – Pillar 4.

January 22, 2018 by Joel Jeffery

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#spthingaday 052 – Building Intranets – The Six Pillars of Great Intranets – Pillar 4. #SharePoint, #Office365, #Intranets.. From CRM systems to HR systems. From accounts packages to payroll to employee benefits. An enterprise has many disparate systems. An Intranet provides an opportunity to polish off rough edges between them. An opportunity to banish, or at least reduce, copy/paste integration. Better still, identify sources of truth. Rather than expensive and error-prone rekeying of information between systems, consider automating the process. Many Intranet platforms come with a work flow engine. Some are inward facing, whereas others promote integration with external systems. Others have a flourishing add-in environment that encourages third party customisation and development. Maximise Return on Investment with commensurate integration between the many systems on your estate. #microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

A post shared by JFDI Consulting #spthingaday (@jfdiconsulting) on Jan 22, 2018 at 1:24pm PST

Pillar 4: Integrate

From CRM systems to HR systems. From accounts packages to payroll to employee benefits.

An enterprise has many disparate systems.

An Intranet provides an opportunity to polish off rough edges between them. An opportunity to banish, or at least reduce, copy/paste integration.

Better still, identify sources of truth.

Rather than expensive and error-prone rekeying of information between systems, consider automating the process.

Many Intranet platforms come with a work flow engine.

Some are inward facing, whereas others promote integration with external systems.

Others have a flourishing add-in environment that encourages third party customisation and development.

Maximise Return on Investment with commensurate integration between the many systems on your estate.

SharePoint Thing a Day – 051 – Building Intranets – The Six Pillars of Great Intranets – Pillar 3.

January 20, 2018 by Joel Jeffery

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#spthingaday 051 – Building Intranets – The Six Pillars of Great Intranets – Pillar 3. #SharePoint, #Office365, #Intranets.. Pillar 3 : In Focus Context is important to users. Focus on user context. What are their daily tasks? Apply Occam's razor to strip away the irrelevant, without making things hard to find. Your Intranet should adapt their experience depending upon what your users want to achieve. User experience should be relevant to the audience. Relevant to what they want to achieve, when they want to achieve it. Use dashboards and search portals to help users get at the information they need, fast. #microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

A post shared by JFDI Consulting #spthingaday (@jfdiconsulting) on Jan 20, 2018 at 5:37am PST

Pillar 3 : In Focus

Context is important to users.

Focus on user context.

What are their daily tasks?

Apply Occam’s razor to strip away the irrelevant, without making things hard to find.

Your Intranet should adapt their experience depending upon what your users want to achieve.

User experience should be relevant to the audience.

Relevant to what they want to achieve, when they want to achieve it.

Use dashboards and search portals to help users get at the information they need, fast.

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#spthingaday 003 - Information Architecture. Folders are evil. Use metadata. #SharePoint, #Office365..
On a fileshare, all you have is path and filename. That's the only axis by which you can classify your stuff. So you nest folders, within folders, within folders. Then you pack the filename with extra bits of information - like the initials of the last editor, or the version number.
You don't need to do this in SharePoint. Use metadata.
Add columns to your libraries. Text columns, number columns, choice columns, managed metadata columns. Each file can have several of these values simultaneously. But a file can only live in one folder at a time.
Use metadata.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

#spthingaday 003 - Information Architecture. Folders are evil. Use metadata. #SharePoint, #Office365..
On a fileshare, all you have is path and filename. That's the only axis by which you can classify your stuff. So you nest folders, within folders, within folders. Then you pack the filename with extra bits of information - like the initials of the last editor, or the version number.
You don't need to do this in SharePoint. Use metadata.
Add columns to your libraries. Text columns, number columns, choice columns, managed metadata columns. Each file can have several of these values simultaneously. But a file can only live in one folder at a time.
Use metadata.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement ...

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#spthingaday 056 - How-To. Customise Modern Edit and Display Forms. #SharePointOnline, #Office365, #HowTo, #PowerUser, #PowerApps.. If you've ever wanted to customise the Display and Edit forms in a Modern Library in SharePoint Online, you now have the ability to do just that.

You don't even need to be a developer.
Showing or hiding form fields is now a very straightforward matter.

Go to the List or Library of your choice. In the Toolbar - where the Ribbon used to be - select PowerApps, and then "Customize forms." This will load the PowerApps browser tool, and build a custom form for you.

The first thing it asks is whether you would like to show/hide or reorder fields.

Selecting yes will give you a list of available fields for you to show or hide or reorder.

Once you're done, hit Save and then Publish.

When PowerApps is ready, you can go back to your List or Library and try it out.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

#spthingaday 056 - How-To. Customise Modern Edit and Display Forms. #SharePointOnline, #Office365, #HowTo, #PowerUser, #PowerApps.. If you've ever wanted to customise the Display and Edit forms in a Modern Library in SharePoint Online, you now have the ability to do just that.

You don't even need to be a developer.
Showing or hiding form fields is now a very straightforward matter.

Go to the List or Library of your choice. In the Toolbar - where the Ribbon used to be - select PowerApps, and then "Customize forms." This will load the PowerApps browser tool, and build a custom form for you.

The first thing it asks is whether you would like to show/hide or reorder fields.

Selecting yes will give you a list of available fields for you to show or hide or reorder.

Once you're done, hit Save and then Publish.

When PowerApps is ready, you can go back to your List or Library and try it out.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement ...

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#spthingaday 060 - SharePoint Search. Changing the Search Topology. #SharePoint, #SharePointSearch.. The Search Service in SharePoint on-premise is made up of six components.

Crawl, Content Processing, Index, Analytics, Query and Administration.

Each of these components can be placed on one or more servers in your Farm.

To make any one Search component support high availability, you need to make sure there are at least two servers in your Farm running it.

SharePoint Server 2010 had only 3 types of component, and Microsoft let you manage their placement via Central Admin, in the browser.

From SharePoint 2013 onwards, this was deemed too difficult to express graphically.

For SharePoint 2013 and 2016, topology changes need to be made via PowerShell.

Tomorrow, we'll look at just what PowerShell cmd-lets you need to use.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

#spthingaday 060 - SharePoint Search. Changing the Search Topology. #SharePoint, #SharePointSearch.. The Search Service in SharePoint on-premise is made up of six components.

Crawl, Content Processing, Index, Analytics, Query and Administration.

Each of these components can be placed on one or more servers in your Farm.

To make any one Search component support high availability, you need to make sure there are at least two servers in your Farm running it.

SharePoint Server 2010 had only 3 types of component, and Microsoft let you manage their placement via Central Admin, in the browser.

From SharePoint 2013 onwards, this was deemed too difficult to express graphically.

For SharePoint 2013 and 2016, topology changes need to be made via PowerShell.

Tomorrow, we'll look at just what PowerShell cmd-lets you need to use.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement ...

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