SharePoint Online – Page 2 – JoelBlogs – Joel Jeffery's Microsoft 365 Blog

The Misconception

There is a popular misconception amongst some SharePoint folks that Teams and SharePoint aren’t particularly related.

This point of view can be misleading, as there is, however, a not-insubstantial overlap.

Microsoft Teams – amongst playing many other roles – is a window into the SharePoint world.

Where Teams and SharePoint meet

Most know that the the contents of the Files tab is hosted in SharePoint.

Popular Misconceptions – Microsoft Teams relationship with SharePoint — Microsoft Teams – Files are stored in a SharePoint Library

Indeed, when you create a Team, you also get a linked Site Collection created for you in SharePoint. Every time you create a Channel, that becomes a Folder in the Team’s Shared Documents Library – hosted in SharePoint.

SharePoint is also the home of:

The Wiki app – its content lives in special hidden Lists in SharePoint

OneNote Notebooks – they’re stored in the Site Assets library of the Team

The SharePoint Document Library app for Teams – use this to bring any existing SharePoint Library into a Tab in your Team

Other SharePoint Document Libraries in Teams

The SharePoint Pages / List app for Teams – display SharePoint content pages, or interact with content in SharePoint Lists

The forthcoming Microsoft Lists app – which we are all very excited about! 😊

The soon-to-be-released Microsoft Lists app… for Teams too! 😊

The Teams Continuum

The Teams-SharePoint continuum extends to Outlook Groups as well.

Teams brings together many other elements of the Microsoft 365 world: Planner, Power Apps, Power BI, Flow, Forms, Groups… and wraps those up with its own chat, conferencing and telephony features.

SPFx Apps for Teams

All this is before we venture into the world of third party Teams Apps. SharePoint Framework (SPFx) developers can write applications for Teams by building SharePoint Web Parts.

One example, is our very own Aardvark Sales for Teams:

Aardvark Sales for Teams CRM/xRM from JFDI Consulting

In our app, all your data is stored in SharePoint Lists in the Team’s Site Collection, and never leaves your tenancy.

Instead of framing the tools in terms of “Should I store files in SharePoint or Teams”, perhaps the question should be, “Should I surface content stored in SharePoint through Teams”.

Summary

Teams !== SharePoint
Teams ∩ SharePoint
Teams ❤ SharePoint

Did you know that you can use SharePoint search query language to bring back audience targeted content?

So, you’ve implemented Audience Targeting in your Modern SharePoint Libraries.

As a recap, you can do this by going to Library Settings -> Audience targeting settings:

Audience Targeted Searches in Modern SharePoint Online

And then check the box to “Enable audience targeting”:

Now you’ve enabled audience targeting, you can use SharePoint search query language to bring back audience targeted content.

For example, a search for all published news pages can be accomplished with the following KQL query:

PromotedState:2

To augment this to include only audience targeted new pages, try this:

(PromotedState:2 AND ModernAudienceAadObjectIds:{User.Audiences})

And to also include pages that are not targeted at all:

(PromotedState:2 AND (ModernAudienceAadObjectIds:{User.Audiences} OR NOT IsAudienceTargeted:true))

You can use this trick from search boxes:

And of course you can also use it from custom code (including projects like the excellent Modern Search Web Part on GitHub).

The Highlighted Content Web Part has this functionality built in:

Happy audience targeting!