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SharePoint Thing a Day – 071 – SharePoint Information Architecture. Content Type Management Options.

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Content Type Management Options

A good SharePoint Information Architecture design will probably employ multiple Site Collections.

A good design will likely also include many Site Columns and a hierarchy of Content Types.

Every new Site Collection you create defaults to the built-in list of Site Columns and Content Types, and won’t include any you’ve made in other Site Collections.

So, how can you ensure consistency across multiple Site Collections?

You could manually create them – but this is time consuming and error prone.

You could involve a developer, and build No Code Sandbox Solutions to deploy Features that contain declaratively defined Site Columns and Content Types.

But this is a lot of effort, requires specialist skills, and the life cycle is hard to manage.

Instead you could use the Content Type Hub.

If you create Site Columns and Content Types in a Content Type Hub Site Collection, you can choose to publish them to your other Site Collections.

Tomorrow we’ll take a closer look.

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SharePoint Thing a Day – 070 – SharePoint Search. Result Types and Display Templates.

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Result Types and Display Templates

SharePoint on-premise and Classic Search Pages in SharePoint Online allow you to fully customise how results – and other Search Web Parts – are displayed.

This is done with snippets of HTML and JavaScript called Display Templates.

These templates live beneath the Master Page Gallery in the Site Collection where the Search was performed.

Whenever you run a query from a Search Box, the results are rendered out with a Display Template by the Search Results Web Part.

Each kind of Search Result you get back can be displayed with a different Template.

The mapping between type of result item, and Display Template is achieved through Result Types.

You define these in the Site Collection where you perform the search, and not in Central Administration.

There are built in ones for all the default document types – Word, Excel, PowerPoint and many others.

Making your own templates require some HTML knowledge.

There’s a similar process to customise results from the Content Search, Search Box and Refinement Web Parts.