SharePoint Thing a Day – 049 – Building Intranets – The Six Pillars of Great Intranets – Pillar 1.

January 19, 2018 by Joel Jeffery

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#spthingaday 049 – Building Intranets – The Six Pillars of Great Intranets – Pillar 1. #SharePoint, #Office365, #Intranets.. Pillar 1 : Inform Traditional Intranets revolve around the dissemination of internal communications and company news. They are also portals for collaboration and document management. Your Intranet should be a channel for your organisation to deliver news. It should also let users filter and opt-in to relevant topics. News delivery should also apply to the personal and the team. Intranets have always had a capacity to show recent documents. Take this further by showing users their recent documents and those of their team. #microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

A post shared by JFDI Consulting #spthingaday (@jfdiconsulting) on Jan 19, 2018 at 5:29am PST

Pillar 1 : Inform

Traditional Intranets revolve around the dissemination of internal communications and company news.

They are also portals for collaboration and document management.

Your Intranet should be a channel for your organisation to deliver news.

It should also let users filter and opt-in to relevant topics.

News delivery should also apply to the personal and the team.

Intranets have always had a capacity to show recent documents.

Take this further by showing users their recent documents and those of their team.

#spthingaday

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#spthingaday 003 - Information Architecture. Folders are evil. Use metadata. #SharePoint, #Office365..
On a fileshare, all you have is path and filename. That's the only axis by which you can classify your stuff. So you nest folders, within folders, within folders. Then you pack the filename with extra bits of information - like the initials of the last editor, or the version number.
You don't need to do this in SharePoint. Use metadata.
Add columns to your libraries. Text columns, number columns, choice columns, managed metadata columns. Each file can have several of these values simultaneously. But a file can only live in one folder at a time.
Use metadata.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

#spthingaday 003 - Information Architecture. Folders are evil. Use metadata. #SharePoint, #Office365..
On a fileshare, all you have is path and filename. That's the only axis by which you can classify your stuff. So you nest folders, within folders, within folders. Then you pack the filename with extra bits of information - like the initials of the last editor, or the version number.
You don't need to do this in SharePoint. Use metadata.
Add columns to your libraries. Text columns, number columns, choice columns, managed metadata columns. Each file can have several of these values simultaneously. But a file can only live in one folder at a time.
Use metadata.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement ...

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#spthingaday 010 - SharePoint Online. Modern Customisations. #SharePoint, #Office365.. If you're new to the SharePoint Modern UI, you might think "we can't customise this," or that they've closed the door on developers and power users.

While that may have seemed the case up until very recently, from November 2017 there have been some awesome changes to SharePoint Online that enable customisation - even if you're not a developer.

List and Library forms can now be customised in the browser to become PowerApps; cumbersome workflows can be replaced with Microsoft Flows and Flow Approvals; many JSLink and client side rendering customisations can be replaced with JSON Column Custom Formatting.

There's still a lot missing - and right now, only developers can fill in the blanks. Whilst you can still use SharePoint Classic pages for building search solutions, you'll need a developer if you want to build a Modern search experience.
Currently, we build ours using the SharePoint Framework to make Modern Web Parts that use the existing search and graph APIs.

Get in touch if you want to know more.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

#spthingaday 010 - SharePoint Online. Modern Customisations. #SharePoint, #Office365.. If you're new to the SharePoint Modern UI, you might think "we can't customise this," or that they've closed the door on developers and power users.

While that may have seemed the case up until very recently, from November 2017 there have been some awesome changes to SharePoint Online that enable customisation - even if you're not a developer.

List and Library forms can now be customised in the browser to become PowerApps; cumbersome workflows can be replaced with Microsoft Flows and Flow Approvals; many JSLink and client side rendering customisations can be replaced with JSON Column Custom Formatting.

There's still a lot missing - and right now, only developers can fill in the blanks. Whilst you can still use SharePoint Classic pages for building search solutions, you'll need a developer if you want to build a Modern search experience.
Currently, we build ours using the SharePoint Framework to make Modern Web Parts that use the existing search and graph APIs.

Get in touch if you want to know more.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement ...

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#spthingaday 026 - SharePoint Server. Service Applications and MinRoles. #SharePoint, #Administration, #Architecture.. In a single server Farm, you might decide to have everything running on that one server.

On a multi-server Farm, services can be started or stopped on particular servers in your Farm to support scale out.

From SharePoint 2016 onwards, you can define MinRoles.
That's the smallest set of services that you require to be switched on for a tier of servers.
A MinRole can then be allocated to specific servers.
SharePoint now takes care of making sure the right services are started.

To load balance Services without MinRoles, you just start an instance of your Service on a new Server.

However, with MinRoles, you just need to associate your MinRole with the server.
SharePoint will then start and load balance the requisite Services without any further work on your part.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement

#spthingaday 026 - SharePoint Server. Service Applications and MinRoles. #SharePoint, #Administration, #Architecture.. In a single server Farm, you might decide to have everything running on that one server.

On a multi-server Farm, services can be started or stopped on particular servers in your Farm to support scale out.

From SharePoint 2016 onwards, you can define MinRoles.
That's the smallest set of services that you require to be switched on for a tier of servers.
A MinRole can then be allocated to specific servers.
SharePoint now takes care of making sure the right services are started.

To load balance Services without MinRoles, you just start an instance of your Service on a new Server.

However, with MinRoles, you just need to associate your MinRole with the server.
SharePoint will then start and load balance the requisite Services without any further work on your part.

#microsoft #microsoftoffice #microsoftsharepoint #microsofttraining #officetraining #freetraining #trainingvideos #contentmanagement #enterprisecontentmanagement ...

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